PLEASE SEE BELOW FOR IMPORTANT EVENT UPDATES AND CHANGES
For the first time in its history, the Community College Innovation Challenge (CCIC) Boot Camp will feature an opportunity for the finalist teams to displays posters of their challenge projects as part of a reception to be held in the historic Indian Treaty Room of the Eisenhower Executive Office Building on Wednesday, June 13 from 5:00 – 7:00 p.m. hosted by the White House Office of Science and Technology Policy. Congressional members, STEM leaders, and key congressional staff will be invited to meet with the innovation challenge teams to learn about their ideas and proposed solutions. In addition, the event provides an opportunity for the CCIC judges to observe each team engaging with reception participants as part of the judging criteria for selecting the winning teams.
Reception Schedule: The reception and poster session opportunity will take place on Wednesday, June 13 in the Indian Treaty Room of the Eisenhower Executive Office Building. AACC will provide a shuttle bus to the Eisenhower Executive Office Building from the hotel for CCIC participants. The schedule is as follows:
|3:00 p.m.||Buses Depart the Hotel|
|3:45 – 4:45 p.m.||Teams go through Security and Set-Up Posters|
|5:00 – 7:00 p.m.||Reception|
|7:00 – 7:15 p.m.||Breakdown of Posters / Return Posters to Hotel with Teams|
|7:30 p.m.||Buses Return to Hotel|
Reception Poster Session: Due to the security protocols of hosting a White House event, student teams will only be allowed to bring in poster boards into the Eisenhower Executive Office Building for the reception. One 36” by 48” tri-fold, foam core poster board will be provided to each team on Monday, June 11 to assemble at the hotel to take to the reception. The teams will set up their posters at the event, and then stand with their posters to engage with reception guests. Poster should include the following elements.
- Graphics: Pre-printed graphics to mount onto the foam core board. At a minimum, graphics must communicate:
- The team’s community problem
- Research steps taken to study the problem
- Two or three main results from research
- Proposed community solution
- Graphics can cover no more than the one 36” by 48” foam core board, which will be set-up on an easel. No additional graphics will be allowed. Illustrations and/or photos must be attached to the foam core board with thumbtacks, which will be provided to each team. The tri-fold board should be readable by viewers from up to five (5) feet away; and the message should be clear and understandable without oral explanation.
- Poster board dimensions: 36” by 48”, left panel: 12” by 36”, center panel: 24” by 36”, and right panel: 12” by 36”. Please note that no other materials will be allowed into the reception.
Full Team Displays on Thursday, June 14. On Thursday, June 14, the student teams will be asked to set-up their full displays at the Boot Camp at the Alexandrian Hotel on the morning of Thursday, June 14 for the judges to view. Each team will also be asked to demonstrate their displays to the judges prior to the final presentations. AACC will provide the following equipment and materials for the student displays.
- One 6’ foot table with floor length skirting
- One team identification sign (project team name, community college, state)
- One blank tri-fold foam poster board and tacks to mount display elements – (Display board is 36” by 48”, left panel: 12” by 36”, center panel: 24” by 36”, and right panel: 12” by 36”).
- Note: The poster board for the full team displays is the same board that was used for the White House Reception on June 13. Please transport your poster board back from the White House Reception to place at your full table display on Thursday, June 14.
- If requested, the following audiovisual equipment can be made available to each team:
- PC laptop computer
- 17” LCD Flat Screen Computer Monitor
- Tools and box openers: AACC will have these items on hand for display assembly if needed.
- Internet: Internet access will not be provided. Please develop your displays and visuals so that they do not rely on an Internet connection.
Full display elements can include the following:
- Computer Models, Videos or Slides: AACC and NSF suggest that teams consider developing computer or virtual models that can be displayed using the provided audiovisual equipment. Virtual models can demonstrate the project’s reach and scope. Use of videos, slides, or computer generated graphics displays should be limited to no more than 3 minutes in length.
- Models or Prototypes: A three-dimensional model or working prototype of the team’s solution that will fit on or near the 6’ table. The model or prototype should be easy to set-up and engage the judges in some hands-on interaction.
- Photographs, Brochures, Handouts, Flyers: If photos are used, they must be mounted with the other graphics on the 36” by “48” foam core board provided by AACC.
Student Team Member Original Work: All display and presentation elements must be the original work of the student team members. Faculty-mentors and community or industry partners may be used to provide advice and guidance only.
Shipping Display Materials: Each team has the option of shipping display materials ahead of time to the hotel or bringing the materials with them on their travels. If shipping to the hotel, please send the materials to arrive no earlier than Wednesday, June 6 and no later than Tuesday, June 12. Please send the materials addressed to Kate Lockard, AACC as outlined below. All materials should be shipped as follows:
Attn: Kate Lockard, AACC
Hotel Guest/ CCIC Event
480 King Street
Alexandria, VA 22314
Please use a reputable carrier such as UPS or Fed-Ex to ensure delivery. The $200 display development grant, detailed below, can be used to cover the costs of shipping materials to the hotel in advance of the workshop or for luggage fees if teams elect to transport their displays as part of their checked baggage.
Retrieving Display Materials at Hotel: All shipped materials will be placed in a holding area and brought to the hotel display room on the morning of Thursday, June 14 for set-up. Your team will be responsible for unpacking your boxes and setting up your display at the hotel.
Display Materials Return: Following the display period, teams are responsible for repacking their materials for return shipping. AACC will provide return pre-paid shipping labels on-site at the hotel that teams will be required to fill out and attach to their boxes. AACC will cover the costs associated with return shipping and collect those boxes being shipped back directly from the display room.
Full Team Display Schedule: Students will set-up their displays in either the Arlandia or Rosemont Room as noted on the CCIC Boot Camp agenda. The display schedule is as follows for Thursday, June 14. Please consult the Boot Camp agenda for more details.
|8:00 – 9:30 a.m.||Student Teams Set-up Full Displays During Breakfast|
|10:30 – 11:30 a.m.||Judges to Review Team Displays (Students are not present during initial review period)|
|11:30 a.m. – Noon||Judges Rotation of Displays with Student Teams in Arlandia Room|
|12:30 – 1:50 p.m.||Judges Rotation of Displays with Student Teams in Rosemont Room|
|1:00 – 1:45 p.m.||Team Display Breakdown – Arlandia Room|
|4:15 – 5:00 p.m.||Team Display Breakdown – Rosemont Room|
Display Development Funds: To assist with preparing a display or materials for the event—which serves as part of the judging criteria—each team will be awarded a $200 display grant. Please note that teams are not required to spend the full $200, but no team can spend more than that amount when preparing their display or materials. The value of in-kind donations will be considered in the $200 limit. AACC will provide select audiovisual equipment (detailed above) for each team if requested, and the use of computer or audiovisual equipment provided by AACC does not count toward the $200 maximum amount that can be used on preparing displays. NSF is processing the $200 team payments to the faculty mentors directly through a PayPal account. Faculty mentors are asked to supply a PayPal email address by April 13 to firstname.lastname@example.org.
Items and materials that can be covered under the $200 display development grants include:
- Any preparation of slides, video, or audio elements for a display
- Computer hardware or software for virtual display modeling
- Materials for building an interactive model or working prototype of the team’s solution*
- Signs, photos, or graphics mounted as backdrop for the display
- Brochures, handouts, flyers or other promotional materials
- Costs for shipping the displays to the hotel in advance of the Boot Camp
Questions: For any questions, please contact Kate Lockard at Kate.Lockard@conferencedirect.com or (202) 416-4510.