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Submitting a Proposal

 Frequently Asked Questions 

Q: When will the Call for Convention Events open?

The Call for Convention Events will open July 28, 2014.

Q: When will the Call for Convention Events close?

The deadline to submit a proposal is October 6, 2014.

Q: When and how will presenters be notified of the status of their proposal?

Acceptance notifications will be sent out via e-mail by mid-January.

Q: What is the criteria on which a proposals will be evaluated?

View the Evaluation Criteria page for additional information.

Note: Presentations should not be sales pitches. If you are a vendor, please coordinate your session with a community college client. It is important to have both perspectives.

Q: How are proposals chosen for acceptance to the program?

All proposals are read by the Proposal Review Committee. The committee is comprised of members of the following: AACC Board of Directors, Presidents Academy Executive Committee, affiliated councils, and AACC staff.

Each proposal is assigned three reviewers, two from the field, and one AACC staff member. Using the evaluation criteria,  reviewers rate each proposal on a scale of 1-100. Once all the reviewed proposals have been sorted according to track and score, final selections are made by AACC staff. 

After selections are made, AACC convention staff schedule proposals based on room availability and do their best to avoid content overlaps.

Q: What is the 2015 Convention Theme?

The 2015 convention theme is The Next Big Things.

Q: How much does it cost to present a session at the AACC Convention?

There is no fee to present a session, but all presenters are required to register for the AACC Convention. Day rates are available. Presenters are responsible for their own air travel and hotel reservations, and must provide the laptop for their presentation. Convention registration will open at the end of August.

Q: How much does it cost to host a social event/business meeting?

There is no charge for the meeting room. The organization hosting the event is responsible for making and paying for any catering arrangements and for making and paying for audiovisual equipment use or rental. Catering arrangements will be made with the assigned venue. Menus will be available in January 2015. Audio visual equipment can be rented through the official 2015 convention A/V provider.

Q: What audiovisual equipment is available for use in forums?

Each room will be set with the following audiovisual equipment: LCD projector/screen, speakers (for presentations with sound), DVD player, one hand-held wireless mic at the podium, and two wireless mics at head table. If you need something other than the equipment listed, please explain in the space provided on the submission form.

Q: Is audiovisual equipment available for use in poster sessions or lightning round sessions?

Use of audiovisual equipment is not permitted in poster sessions or lightning rounds.

Q: Is there a fee for audiovisual equipment?

There is no fee for audiovisual equipment.

Q: Is internet access available for convention sessions?

Internet access is available for forum and Innovation Theatre presentations only. Internet access must be requested at the time the proposal is submitted. Access will not be granted after this time. There is no fee for internet access.

 Call for Convention Events

Opens: July 28, 2014
Closes: October 6, 2014

For more information, please contact:

Registration Support
Ph: 202.416.4579
Fx: 202.354.4660

General Information
Tabitha Whissemore
Ph: 202.728.0200 x211

Presenter Information
Sarah Cale
Ph: 202.321.8313

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