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 Capitol Hill Display Information 

Display Information Form Deadline:  May 12, 2017


The Community College Innovation Challenge (CCIC) Boot Camp will feature an opportunity for the finalist teams to display their challenge projects as part of a reception to be held on Capitol Hill in Senate Russell Building, Room 485 on Wednesday, June 14 from 5:00 – 7:00 p.m. Congressional members, STEM leaders, and key congressional staff will be invited to meet with the innovation challenge teams to learn about their ideas and proposed solutions. In addition, the event provides an opportunity for the CCIC judges to view the displays and engage with each team as part of the judging criteria for selecting the winning teams.

Capitol Hill Reception Schedule:

The Capitol Hill reception and display opportunity will take place on Wednesday, June 14 on AACC will provide a shuttle bus to the Capitol Building from the Hilton Arlington for CCIC participants. The schedule is as follows:

2:00 p.m.                     Buses Depart the Hilton Arlington for the Capitol Hill Event
3:30 – 4:15 p.m.          Team Display Set-Up Period
4:15 – 5:00 p.m.          CCIC Judges Display Viewing Period
5:00 – 7:00 p.m.          Capitol Hill Reception
7:00 – 7:30 p.m.          Breakdown of Team Displays
7:45 p.m.                     Buses Return to Hotel

Display Development Funds:

To assist with preparing a display or materials for the Capitol Hill event—which serves as part of the judging criteria—each team will be awarded a $200 display development grant. Please note that teams are not required to spend the full $200, but no team can spend more than that amount in preparing their display or materials. The value of in-kind donations will be considered in the $200 spending limit.

AACC will provide select audiovisual equipment (detailed below) for each team if requested, and the use of computer or audiovisual equipment provided by AACC does not count toward the $200 maximum amount that can be used on preparing displays. NSF is processing the $200 team payments to the faculty mentors directly through a PayPal account. Faculty mentors are asked to supply a PayPal email address by April 14 to

Items and materials that can be covered under the $200 display development grant include:

  • Any preparation of slides, video, or audio elements for a display
  • Computer hardware or software for virtual display modeling
  • Materials for building an interactive model or working prototype of the team's solution*
  • Signs, photos, or graphics mounted as backdrop for the display
  • Brochures, handouts, flyers or other promotional materials
  • Cost for shipping the displays to the hotel in advance of the Boot Camp

*Take careful note of size and materials restrictions outlined below.

Display Transportation, Size and Materials Restrictions:

Bach team is responsible for transporting any bags/boxes needed for their display from the hotel, on the bus, and into the Senate Building. Before entering the Senate Building, all participants will be screened by a magnetometer and all items that are permitted inside the building will be screened by an x-ray device. Please note the following size and materials restrictions when preparing materials for the event.

  • No bags or boxes larger than 18" wide x 14" high x 8.5" deep are allowed in the building:
    • If a team is planning to bring display materials or a working prototype—it will need to fit into the bag/box size noted above in order to be permitted into the building. 
    • Each team may bring in more than one bag/box of this size, but each item can be NO LARGER than the measurements provided above.
    • As teams are responsible for carrying their display items from the hotel to the bus and into the Capitol Building (and back onto the bus following the event), please be thoughtful about packing materials and supplies for this event and be mindful of size restrictions and prohibited items outlined below.   
  • Unallowable Items – The following items are PROHIBITED in the building:
    • Liquid, including water
    • Food or beverages of any kind
    • Aerosol containers
    • Non-aerosol spray
    • Any pointed object, e.g. knitting needles and letter openers
      (Pens and pencils are permitted.)
    • Electric stun guns, martial arts weapons or devices
    • Guns, replica guns, ammunition, and fireworks
    • Knives of any size
    • Mace and pepper spray
    • Razors and box cutters

Equipment and Materials Provided by AACC:

AACC will provide the following space, equipment, and materials for the Capitol Hill reception and display opportunity. Team displays must be confined to the space provided by AACC.

  • 8’ x 10’ display and presentation space for each team
  • One 6’ foot table with floor length skirting (included in the 8’ x 10’ presentation space)
  • Two chairs
  • One team identification sign (project team name, community college, city and state)
  • One blank tri-fold foam display board and tacks to mount display elements
    (Display board is 36” by 48”, left panel: 12” by 36”, center panel: 24” by 36”, and right panel: 12” by 36”)
  • If requested, the following audiovisual equipment can be made available to each team:
    • PC lap top computer
    • 17” LCD Flat Screen Computer Monitor
  • Tools and box openers:  AACC will have these items on hand for display assembly if needed.
  • Internet: Please note that the reception room will NOT have Internet access. Please develop your displays and visuals so that they do not rely on an Internet connection.

Suggested Display Materials for Teams to Bring to the Event:

Considering the restrictions on what can be brought into the Senate Building, teams are encouraged to think about developing visual computer or virtual models that can be displayed on monitors during the event. In addition, poster boards will be supplied to mount graphical elements as outlined below.

  • Graphics: Pre-printed graphics to mount onto the foam core board. At a minimum, graphics must communicate:
    • The team's community problem
    • Research steps taken to study the problem
    • Two or three main results from research
    • Proposed community solution
  • Graphics can cover no more than the one 36" by 48" foam core board, which will be set-up on the display table. No additional graphics will be allowed. Illustrations and/or photos must be attached to the foam core board with thumbtacks, which will be provided to each team. The tri-fold board should be readable by viewers from up to five (5) feet away; and the message should be clear and understandable without oral explanation.
  • Computer Models, Videos or Slides: AACC and NSF suggest that teams consider developing computer or virtual models that can be displayed using the provided audiovisual equipment. Virtual models can demonstrate the project's reach and scope. Use of videos, slides, or computer generated graphics displays should be limited to no more than 3 minutes in length and be designed to play on a continuous loop.
  • Models or Prototypes: A three-dimensional model or working prototype of the team's solution that will fit on or near the 6' table. The model or prototype should be easy to set-up and engage the viewing public in some hands-on interaction. NOTE: Please see the previous section on size and materials restrictions for items that can be brought into the building and plan accordingly when packing and transporting your display.
  • Photographs, Brochures, Handouts, Flyers: If photos are used, they must be mounted with the other graphics on the 36" by 48" foam core board provided by AACC. Brochures, handouts or flyers can be placed on the table provided by AACC.

Student Team Member Original Work:

All display and presentation elements must be the original work of the student team members. Faculty-mentors and community or industry partners may be used to provide advice and guidance only.

Shipping Display Materials:

Each team has the option of shipping display materials ahead of time to the hotel or bringing the materials with them on their travels. If shipping to the hotel, please send the materials to arrive to the hotel NO EARLIER than Wednesday, June 7 and NO LATER than Tuesday, June 13.

Please send the materials addressed to Ken Laryea, AACC as provided below. All materials should be shipped addressed as follows:

Attn: Ken Laryea, AACC
Hotel Guest/ CCIC Event
Hilton Arlington
950 N. Stafford St.
Arlington, VA 22203                                    

Please use a reputable carrier such as UPS or FedEx to ensure delivery. The $200 display development grant can be used to cover the costs of shipping materials to the hotel in advance of the workshop or for luggage fees if teams elect to transport their displays as part of their checked baggage.

Retrieving Display Materials at Hotel:

All shipped materials will be placed in a holding area and brought out to the main lobby for pick-up and transporting to the bus for the Capitol Hill reception on Wednesday, June 14. Your team will be responsible for collecting your shipped materials from the lobby and transporting your materials from the hotel onto the bus and to the Capitol Building for set-up.

Display Materials Return:

Following the reception, teams are responsible for repacking their materials for return shipping. AACC will provide return pre-paid shipping labels on site at the reception that teams will be required to fill out and attach to their boxes. AACC will cover the costs associated with return shipping.

Each team is responsible for carrying their materials back to the bus for return transport to the hotel. Teams can either return to the hotel on the bus with their materials, or leave their display items on the bus, and stay in the Capitol Hill area to enjoy the evening out.

AACC will be responsible for transporting any items placed on the bus back to the hotel. Items for shipping will be shipped directly from the hotel. Any teams bringing bags/boxes that they are transporting as checked luggage will be provided a luggage tag on site at the reception and their bags will be delivered to the hotel bell stand where they can retrieve them when they return.

Any teams electing to stay in the Capitol Hill area following the reception that don't wish to return on the shuttle bus will be reimbursed for cab or metro fare as part of their travel expenses.

Display Information Form:

In order to participate in the Capitol Hill reception, each team is required to submit a Display Information Form to AACC by the deadline of Friday, May 12. On the form, each team can indicate what they will need provided for their display area, detail the materials that they are bringing to the event, and provide a 200-word display abstract for the conference program. (Sample display abstracts are provided below). Please return the Display Information Form to Ken Laryea at by Friday, May 12.

Sample Display Abstracts:

Each team is required to submit a Display Information form to participate in the Capitol Hill event and include a display abstract. Abstracts are limited to no more than 200 words and will be included in the event program. Sample display abstracts from last year's CCIC event are provided below for reference.

Inver Hills Community College, MN
Project: Amphibian Research Drives Broad STEM Participation

Team Members: Lisa Tracy, Faculty Mentor; John Bauer; Amelia Blise; Sarah Kline; Anabonita Martinez

Are you aware that amphibian populations worldwide are declining rapidly? Due to the devastating parasitic fungus Batrachochytrium dendrobatidis (Bd), about 200 amphibian species have been driven to extinction since 1980. Amphibians play an important role in regulating disease vector insect populations as well as in modern medicine due to the wide array of useful secretions some species produce. At our display table, we will walk you through each step of the process to test for the presence of Bd in amphibians, including field sampling and a series of molecular biology techniques. You’ll be given the lab equipment necessary to load DNA into a gel for electrophoresis.   Be prepared to strap on some goggles and observe DNA under UV light! By including over 220 students so far in this novel research, we have been successful at broadening participation in STEM.

Snow College, UT
Project: Environmentally Friendly Pigment Synthesis

Team Members: Brandon Burnett, Faculty Mentor; Kristine Booth; Moriah Dalton; Carroll Ivy; Appolonia Penman

How will you drive to work when the gas pumps run dry? The world is running out of fossil fuels faster than we’d like to admit. Fossil fuels are also environmentally damaging, causing smog, acid rain and extreme weather conditions. Solar is a great alternative energy source. Energy from the sun is everlasting and supplies the Earth with 10,000 times more than the world’s total energy demand. But how do we tap into all the solar energy while keeping costs down and the environment in mind? Come and explore the possibilities of a new approach to provide low-cost and environmentally friendly solar energy. Our display will include a live demo on how to make pigments by grinding, as well as the opportunity to see pigments at work in a solar cell that powers a model home.


For any questions, please contact Ken Laryea at or (202) 416-4510.

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