MESALANDS COMMUNITY COLLEGE
Director of Enrollment Management
ANNUAL SALARY RANGE: DOE
Mesalands Community College is an equal opportunity employer and considers all qualified applicants, regardless of race, color, religion, national origin, sex, age, physical or mental disability, serious medical condition or veteran status. Mesalands Community College strictly adheres to a drug and alcohol-free workplace.
The Director of Enrollment Management shall be responsible to the Dean of Student Services for all Registrar functions and to the President for all Institutional Research functions.
Essential Functions. The employee is responsible for the following:
- Organizes and coordinates registration procedures of the college
- Advises and enrolls students
- Coordinates the enrollment process with appropriate offices in the college
- Conducts monthly enrollment meeting with Student Services, Business Office, and Financial Aid Office
- Maintains all student academic records, following principles and regulations of records retention, confidentiality, and security
- Ensures FERPA requirements and the provisions thereof are not violated on campus
- Certifies the enrollment of students
- Coordinates with the Computer Support Specialist regarding the development and maintenance of computer services related to student records and enrollment to include SONIS and SONIS Web maintenance, training, updates, and troubleshooting
- Maintains online registration module; checks weekly for online registrations; verifies prerequisites and details; forwards bill to Business Office
- Coordinates mailing of acceptance letters to new students, verifying residency and enrollment status
- Coordinates process of Notification of Advisor mailing to students
- Coordinates with prison regarding enrollment and collection of grades on an ongoing basis
Responsible for all VA educational benefits student advising, form submissions, certification submissions, and student progress tracking
- Verifies paid enrollments; dis-enrolls those not paid
- Notifies instructors of students blocked from classes due to financial holds; notifies instructor when holds are released
Identifies closed courses; dis-enrolls and contacts students; closes classes in SONIS
- Distributes, collects, and secures confidential grade rosters
- Distributes student grade reports and academic status reports
- Performs degree audits, verifies graduates, orders diplomas, and makes required entries in CHE data files and SONIS
- Produces daily enrollment report
- Produces mini-semester report (monthly)
- Maintains semester enrollment tracking file on daily basis
- Prepares listings and provides for the verification of graduation status for students; identifies course and credit deficiencies through searches of student records, grade transcripts and rosters; and distributes such records to academic departments
- Conducts and records transcript evaluations on transfer students (approximately 50 per year)
- Coordinates mid-term advisement process to include mailing of advisement notifications to students
- Coordinates final grade process; verifies all grades submitted, publishes and mails final grades
- Calculates which students are on academic probation/suspension; notify academic dean and block enrollment in SONIS when appropriate
- Calculates and publishes Dean’s and President’s list each semester; arranges for certificates to be sent to students
- Prepares enrollment data for two annual program reviews
- Assists the Dean of Student Services in the preparation of reports as required
- Prepares and submits enrollment and graduation related IPEDS reports three times yearly
- Gathers data and prepares Commission on Higher Education (CHE) reports as required
- Recodes all student files in preparation for CHE report each semester
- Prepares, edits, and submits CHE data files three times/yearly
- Prepares for and coordinates CHE enrollment verification visits
Generates computerized reports for students eligible for academic honors as determined by the college
Generates computerized reports of unsatisfactory academic progress
- Assists Business Office with setup for and printing of 1098T’s annually
- Processes student petitions for graduation
- Plans and coordinates graduation and commencement ceremonies
- Oversees development and implementation of Enrollment Management Plan
- Requests and manages budget allocations for enrollment management and recruiting
- Participates in recruitment efforts both on and off campus
- Conducts Rodeo Day each semester, obtains mailing lists and sends invitations to prospective rodeo students
- Prepares weekly prospect reports
- Coordinates mailing of literature to prospective students
- Prepares weekly recruiting report
- Coordinates early enrollment activities; class visits, letters, emails, and advisee calls
Prepares weekly report/call list for division chairs and instructors
- Coordinates pre-registration TRAC calls
- Makes first week no-show TRAC Calls
- Coordinates ten-day, 10% TRAC Calls
- Updates Office of Enrollment Management Standard Operating Procedures annually
- Updates annual Enrollment Management Plan
- Monitors fitness center access to ensure only enrolled students have access
- Performs other duties as assigned
- Institutional Research
- Notifies departments of IPEDS survey deadlines, collects, edits, and locks IPEDS reports (three times/year)
- Attends monthly PIP meetings, prepares and submits data as requested to NMACC
- Prepares and submits data for NMACC, meeting Missions report
- Prepares and submits data to state through NMACC for performance based funding
- Collects data, writes and publishes strategic plan for performance based funding annually
- Prepares and submits data for Perkins report
- Monitor College’s Strategic Plan; collects and records strategic objectives for all departments
- Compiles College’s environmental Scan
- Compiles and submits annual NCA report
- Conducts following surveys and prepares detailed analysis on each; Faces of the Future Survey, Withdrawing Student Survey, Alumni Survey, Entering Student Survey, Student Opinion Survey, High School Student Interest Survey, Institutional Assessment Survey
- Prepares data reports and charts as needed for various entities within and without the Institution
Bachelor’s degree required. Master's degree preferred. Associate degree and/or community college experience preferred.
Excellent communication skills, written and oral. Ability to read and comprehend complex instructions, correspondence, and memos. Ability to effectively present information to individuals and groups from within Mesalands Community College and out in the community.
Ability to perform basic mathematical functions. Computer competence required in word processing and database software. Ability to work with statistical reports.
Ability to solve practical problems and deal with a variety of situations. Ability to plan and coordinate special events. Ability to organize and prioritize work, meet deadlines, and work under pressure.
Computer Competency: Capable of applying and maneuvering within various software packages including but not limited to Microsoft Windows, Microsoft Word, Microsoft Outlook, and Internet.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is required to walk, stand, sit; use hands to handle or feel objects, tools, and controls; reach with hands and arms; stoop, kneel, and lift; and talk and hear.
The employee must regularly lift and/or move up to 20 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually low. Job performed indoors. Travel required.
HOW TO APPLY
Applicants must submit: a cover letter; a resume; a completed, signed, and dated Mesalands Community College employment application (supplied to applicant upon request--also available online at http://www.mesalands.edu); unofficial copies of college transcripts; and list of three references, including name, address, and phone numbers. References and former employers will be contacted. Applications should be mailed or delivered to: Personnel, Mesalands Community College, 911 S. Tenth Street, Tucumcari, NM 88401, (575) 461-4413, ext. 112. Application review will continue weekly until filled.