San Joaquin Delta Community College District
Vice President of Business Services
Salary Range: $124,405 - $143,310/yr
With Doctorate: $126,532 - $145,437/yr
Application Deadline: 6/11/2010
Under the general supervision of the Superintendent/President, to be responsible for all fiscal affairs and for all maintenance and operation of the District; to prepare financial statements, projections and analyses; assist District administration in financial management and budget preparation and control; plan and supervise the operations of Purchasing and Stock control, Accounting and Budget, Contracts and Insurance, Maintenance and Operations.
EXAMPLES OF DUTIES AND RESPONSIBILITIES
1. Performs the functions of controller of all funds of the district, maintaining complete records of receipts, expenditures, balances on hand, encumbrances for each budget classification, sources and estimates of revenue, payroll obligation, and other items as required;
2. Has overall responsibility for the development of the District budget. Works with appropriate deans, division chairperson, and other administrators at all stages of the budget process;
3. After adoption of the annual budget, maintains budget control, reporting periodically to the Superintendent/President and the Board of Trustees.
4. Prepares financial reports as required by the Superintendent/President and the State.
5. Is responsible for all disbursements of the District and the receipt of all income.
6. Review all travel claims before approval for payment.
7. Recommends policies, procedures and programs relating to fiscal and business activities, and upon approval of the Superintendent/President, implements them.
8. Is responsible for long-range financial planning;
9. Reviews all state and federal programs, and prepares and signs claims for the collection of funds from state, federal and other agencies as appropriate;
10. Reviews the findings of the annual audit report made by the commercial audit firm and prepare comments on the audit.
11. Is responsible for bidding process, including preparing, executing, and tabulation of bids for approval by Superintendent/President and Board Trustees.
12. Is responsible for the purchase and procurements of equipment and supplies paid for from district funds, and provides storage, transportation, and care of supplies and equipment.
13. Issues and approves all purchase orders where funds have been provided in the annual budget.
14. Maintains a perpetual inventory of all properties of the district and all student association properties;
15. Is responsible for the sale of all district equipment or property;
16. Is responsible for advising the Superintendent/President on all matters having to do with the program of insurance of the district;
17. Review proposed legislation for fiscal and other impacts on the District.
18. Through the unit supervisor, develop, implement and direct purchasing, Stockton control, inventory, receiving and issuing policies and procedures;
19. Insure that purchasing laws and regulation are complied with;
20. Is responsible for the control of contractual obligations to insure that no District liability occurs and contract provisions are satisfied.
21. Be responsible for district compliance with the Community College Construction Act of 1980, including the maintenance of current space inventories, 5-Year Capital Construction plans and periodic reports.
22. Exercise principal staff responsibility for the planning and execution of all construction in cooperation with architect and engineering consultant, inspectors, testing laboratories, the State Architect, the Chancellor the California Community Colleges, the State Handicapped Office, the State Energy Office and the State general services Agency.
23. Receive all work orders for construction, repairs, modification, or change to office equipment, classroom, offices, storage areas, etc., and determine who will perform the work, which funds will be used, and priority completion of work;
24. Coordinate the District hazardous waste material program.
Supervise, participate in the making of recommendation on a broad range of fiscal problems, including accounting and budgeting;
Interpret laws, rules and regulations;
Discuss and explain financial operations and accounting programs to subordinate staff;
Supervise and evaluate financial and operational personnel;
Plan, organize and manage retail, non-profit operations of a bookstore;
Plan, organize and direct the supply support activity of the college, to provide adequate support at the minimum cost through purchasing and inventory control;
Apply the provisions of the employee relations contract;
Instill in all personnel the attitude of willing, cooperative and primary support to the instructional program.
Generally accepted accounting principles and auditing standards and principles and practices of governmental accounting, budget and finance, particularly as they relate to a California Community College district;
General accounting and budgeting theory and practices;
Laws, rules and regulations pertaining to California Community College district;
Business operation and activities;
Personnel management, principles and practices;
Purchasing Laws and Regulations;
Retail store operations;
Inventory, stock control, receiving and other supply operations;
The Education Employee Relations Act, the unit collective bargaining contract; Title IX and Affirmative Action laws and policies;
Community College State apportionment policies and procedures;
Education and Experience:
Increasingly responsible fiscal accounting and business experience, including demonstrated experience in a supervisory and administrative capacity;
Community College accounting experience;
Bachelor degree in accounting, business administration, or a related field.
For complete job description and application, please refer to http://www.deltacollege.edu/dept/hr