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Job Title

Vice President, Administrative Services

Company

Chabot-Las Positas Community College District

Location

Livermore, CA

Job Description

Vice President, Administrative Services
Chabot-Las Positas Community College District

Posting Number: 0600183 
Position Code: 2CCG11  
Location: Las Positas College, 3000 Campus Hill Drive, Livermore, CA 94551     
Department: LPC - Administrative Services    
Pay Rate: $130,430 - $154,911/annual  
FLSA: Exempt  
Position Type: Administrator  
Posting Date: 10-11-2013  
Closing Date: 12-02-2013

Job Summary:
The Chabot-Las Positas Community College District is seeking a Vice President of Administrative Services for Las Positas College in Livermore. The Vice President of Administrative Services is a management position designated by the Board of Trustees of the Chabot-Las Positas Community College District. The incumbent is responsible for the satisfactory completion and/or coordination of the listed duties and responsibilities either directly or through administrative review. The incumbent is charged by the Board of Trustees with the satisfactory implementation of Board policy, District and College procedure as applicable to the position. In addition, the incumbent is expected to participate in the formulation of District policies by making appropriate recommendations for improvements or additions in policy or procedure through his or her reporting authority and/or by serving on District-wide committees. 

The Vice President of Administrative Services is the chief business and financial officer for the college and is responsible for the overall design, development, organization, delivery, supervision, evaluation, and fiscal management of a comprehensive financial and administrative services program including fiscal services, college budget development and management, expenditure control, purchasing control, college bursar function, college facilities, college facilities rental, campus technology, college mailroom, college switchboard, college bookstore, college cafeteria, college box office, and in coordination with district central services, college maintenance and operations, college capital construction, and college personnel services. This position reports directly to the College President and works collaboratively with the Vice President of Academic Services, Vice President of Student Services and the Vice Chancellor of Business Services and other District related service units.  

Representative Duties and Job Characteristics:

The Vice President of Administrative Services shall: 

1. develop, direct, coordinate, and supervise the programs, personnel, operations, and activities of all college business services programs and ensure compliance with district policies, Education Code, and State and Federal regulations; 

2. directly supervise campus administrative services personnel; 

3. prepare and administer the annual budget for all administrative services operations; 

4. assume responsibility for the completion of all necessary State and Federal reports; 

5. participate in college long-range planning for programs, services, and facilities and coordinate financial planning with planning activities; 

6. develop and administer the college's financial, business, and operations policies, procedures, and regulations; 

7. coordinate and supervise the preparation and expenditure of the college's annual operating budget; exercise expenditure and purchasing control; 

8. prepare regular financial reports to the College President, college budget study committee, and other appropriate groups; 

9. manage college operation activities, including the maintenance of college buildings and grounds areas and custodial services; coordinate with District Maintenance and Operations the maintenance of buildings and grounds and custodial services; 

10. administer the college facilities master calendar and facilities rental program; 

11. administer college bookstore and cafeteria services; 

12. administer college bursar functions and the college box office; 

13. coordinate college-level planning for new facilities and renovations and coordinate district staff and contractor transactions during the construction of buildings and facilities; 

14. assure compliance with all Federal and State regulations related to business services and college operations; 

15. coordinate the evaluation of all assigned staff and assess the effectiveness of all programs and services; 

16. coordinate college personnel services with district and college staff; 

17. administer the campus technology goals and objectives; 

18. work and coordinate with Vice Chancellor of Business Services and other related District service units; 

19. serve as a member of the District and College Committees as designated by the President and the Chancellor; 

20. serve as an administrative associate to the College President and, when designated, assume direct responsibility for the college during the absence of the President; 

21. serve as Evening/Saturday administrator as required. 

22. assume other duties and responsibilities as may be assigned by the College President.  

Minimum Education & Experience:
Education: 

Master's Degree is required; preferably in Business, Public Administration, or a related area; 

Experience: 

Five years required of related full-time responsible experience in business or public administration which preferably includes accounting, budgeting, organizational and technology planning, emergency preparedness, and related administrative functions, or the equivalent.  

Minimum Qualifications - Knowledge, Skills and Abilities:

Knowledge of: 

Budget development, fiscal management and planning, and computers and computer applications that support management systems and business office functions. 

Ability to: 
Demonstrate sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, including those with physical and/or learning disabilities.  

Physical Activities and Working Environment:
Environment: 

Work is performed primarily in a standard office setting with limited travel to attend meetings and conferences. 

Physical: 

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to various locations; and to verbally communicate to exchange information. 

INDIVIDUALS WITH DISABILITIES WHO ARE UNABLE TO CARRY OUT THE PHYSICAL ACTIVITIES OF THE POSITION WILL RECEIVE REASONABLE ACCOMMODATIONS TO ENABLE THEM TO PERFORM THE ESSENTIAL FUNCTIONS OF THE POSITION.  

Special Instructions to Applicants:
The purpose of the personal qualifications statement is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you do for your cover letter.   

To apply, visit: http://www.clpccd.org

Required Applicant Documents:
Resume
Cover Letter
Personal Qualifications Statement  

Position Type

Job Functions

Department/Division

Benefits

Salary Range

Travel Level

Education

Minimum Experience

Professional Designation

Contact Name

Contact Phone

Contact Fax

Contact E-mail Address

Approved

Yes

Approval Date

10/21/2013 12:00 AM
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