This position serves as the college’s Chief Financial Officer (CFO) and reports directly to the President. Administers and supervises General Fund financial and business services, and physical plant functions. Responsible for planning, forecasting and implementation of the college’s financial management system. Accountable for preparation and administration of the college’s budget, as well as long range planning affecting finance, facilities, and operations. Serves as the college’s liaison to and fiscal officer of North Idaho Head Start and the Area Agency on Aging.
Essential Duties and Responsibilities
The essential functions of the Vice President for Finance and Business Affairs include, but are not limited to, the following duties and responsibilities which are listed in no particular order of importance or significance:
· Provides leadership, strategic direction, and operational guidance for the administrative and financial affairs of the college, including fiscal planning, revenue projections, budgetary development and approval, spending processes, asset management, inventory, investments, and audit compliance.
· Directly manages and oversees the operations and personnel of the business office and performs or oversees the performance of all functions related to department management. Includes all functions related to personnel management such as hiring, firing, performance management, training, and evaluation.
· Directs and leads all work related to the college business office, physical plant, and infrastructure needs of the campus. Oversees the development and implementation of goals, objectives, policies, and priorities for each assigned service area. Within these divisions include the following functions:
o Payroll Services
o Financial Services
o Student Accounts
o Mailroom/Copy Center
o Facilities Management
o Building Services
o Custodial Services
o Grounds Services
o Facility Planning
· Serves as liaison for the college in all land acquisitions, leases, and rental agreements. Directs and administers all activities concerning new construction and facility improvement and utilization.
· Participates as a member of the President’s Cabinet and provides strategic guidance in matters concerning the college’s resources. Assists with developing and achieving college-wide goals and policies, mission, vision and values, and serves in a senior policy-making capacity.
· Prepares or oversees the preparation of all financial reports, budgets, and budget requests required by the President, Board of Trustees,, and other governmental and public entities.
· Advises the President and Board of Trustees on matters related to the budget, finances and other physical resources, and required modifications to the budget throughout the year.
· Clearly communicates financial matters to faculty, staff and members of the public.
· Attends and participates in professional group meetings to stay abreast of new trends and innovations as well as become integrated into the fabric of our communities.
· Responds to and resolves difficult and sensitive employee, student and public inquiries and complaints related to business and financial matters..
· Pursues and maintains a positive, helpful, constructive attitude and work relationship with the President, college staff, students, the community, and public officials.
· Participates in internal and external committees including but not limited to participative governance, planning and/or operations committees, and task forces or as directed by the President.
· Assumes duties and responsibilities of the President as requested by the President in his/her absence.
· Coordinates the integration of safety, emergency planning and management, security and facilities planning with the other Vice Presidents of the college.
· Develops open communications with senior administrators, directors, supervisors and other employees to provide advice and guidance on finances and receive appraisal of business operations on a continuing basis.
· Develops and maintains ongoing positive and productive relationships with the Department of Public Works and the Permanent Building Fund Advisory Council to advance the college’s capital projects.
· Consults appropriate legal counsel on interpretation and relevance of the local, state, regional and national agencies and organizations regarding matters related to the position’s oversight responsibilities.
· Routinely makes public presentations to the Board of Trustees.
· Performs other duties as assigned by the President
REQUIRED MINIMUM QUALIFICATIONS
The requirements listed below are representative of the minimum qualifications necessary for an individual to satisfactorily perform each essential duty and be successful in the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.
Education and Experience
Bachelors’ degree required from an accredited institution in business administration, finance, economics, public administration or applicable field. Master’s degree preferred. Five years of upper level administrative and supervisory experience in the management of fiscal resources required. Additional experience in the oversight of physical plant activities (including new construction and renovations) and other areas related to the nature of this position strongly desired. Prior experience in upper level fiscal management in a higher education setting also preferred.
Knowledge, Skills and Abilities
· Extensive knowledge of fiscal forecasting, planning, budgeting, management governmental and/or nonprofit accounting.
· Excellent interpersonal and leadership skills
· Integrity beyond reproach
· Ability to lead annual budget, planning and implementation processes
- Demonstrated ability to promote diversity and cultural awareness within the organization.
- Demonstrated ability to conceptualize and implement modern business and operational efficiencies within the organization.
- Demonstrated ability to communicate effectively through listening, speaking, and writing. Ability to present multifaceted materials and information in an understandable manner. Ability to read, analyze, and interpret common educational and technical journals, financial reports, and legal documents. Ability to communicate tactfully and diplomatically with the college and community to obtain input and gain support for college initiatives.
· Ability to analyze complex issues and problems, utilize creative thinking, and evaluate alternative courses of action when developing solutions. Experience in bringing diverse constituents into discussions and managing discourse and conflict resolution through to positive and accepted outcomes.
· Ability to interview, hire, and train employees; plan, assign, and direct work; appraise performance; reward and discipline employees; address complaints and resolve issues
· Proficient skills in the use of personal computers and applications, including MS Office
Physical Demands & Work Environment
The physical demands & work environment described here are representative of those that must be met or are encountered by an employee in the normal course of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical requirements and environment are typical of those in a general office setting. This job involves regular sitting, standing, walking, typing, moving, lifting objects up to 10 pounds and exposure to office lighting. A wide variety of standard office equipment is continually used, including phone, fax, copier, printer and computer. This job requires occasional travel.