Job Bank Jobs: Vice President of College Services

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Job Title

Vice President of College Services

Company

Clackamas Community College

Location

Oregon City, OR

Job Description

Job Title: Vice President of College Services
Bulletin Number: 059-2013
Full or Part Time: Full Time
Employment Status: Regular
Job Classification: Admin/Supervisory
Union/Non-Union: Non-Union
Hours of Work: Monday - Friday, 40 hours/week
Percentage Working: 100%
Working Months: 12 Months
Expected Start Date: January 1, 2014
Grade: 19
Starting Salary Range: $99,677 - $132,755/year
Location: Oregon City Campus
Job Close Date: To ensure full consideration, application materials should be received no later than August 30, 2013. The position will remain open until filled. This is a confidential search process.


Additional Posting Instructions
To apply for this position, you must submit:
  1. Completed online application
  2. Cover Letter of no more than three pages addressing how your education/experience meet or exceed the minimum requirements (attach document)
  3. Current Resume (attach document)


Unofficial transcripts required at time of interview.

Upon hire, candidate will be required to provide official transcripts for degrees earned.

Clackamas Community College will hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to complete the designated USCIS Employment Eligibility Verification Form I-9.

Clackamas Community College is an Equal Opportunity / Affirmative Action / ADA Institution embracing diversity.

Clackamas Community College is a values-driven organization serving over 35,000 students (over 8000 FTE). Recognized for its committed, supportive faculty and staff, CCC offers classes and services at three active campuses – the Oregon City campus, the Harmony Community Campus in North Clackamas, and the Wilsonville campus. Our district also includes extension sites located in the towns of Canby and Molalla, where CCC offers English as a Second Language, GED in Spanish, computer science and a variety of community education classes.

Position Purpose
The Vice President serves as Clackamas Community College’s senior non-academic executive and is a member of the President’s Executive Team. This individual works closely with the leadership of the College and the College Foundation to support students in achieving their academic and professional goals and having a positive student experience.

The Vice President is a key player in sustaining a positive sense of community on campus through careful and consistent communication, thoughtful behavior, and collaborative relationships with all College constituents. This position collaborates closely with the Vice President of Instruction and Student Services.

The Vice President ensures that the College is effective in its use of resources to achieve its mission and that services optimally support student learning and success. The Vice President provides the leadership necessary to move staff forward in implementing policies and practices that achieve the goals of the College’s strategic priorities.

The Vice President currently leads a team of four administrators responsible for the Campus Services, Business/Auxiliary Services, Information Technology, and Human Resources divisions.

Essential Functions
Primary Areas of Accountability:
Oversight of the Budget Office, College Finance, Facilities Management and Planning, Entrepreneurial and Auxiliary Programs (Bookstore, Printing), Public Safety, Human Resources and Employee Relations, and other departments as assigned.

District Wide Leadership
  • Provides leadership in strategic planning in collaboration with managers and staff
  • Provides overall leadership for the College in budget planning, preparation, analysis and projections
  • Establishes procedures for assessing programs in collaboration with managers and staff
  • Promotes and supports entrepreneurial thinking and practices
  • Articulates College vision, mission, values, and areas of focus
  • Represents the College to various internal and external groups
  • Ensures effective and timely financial and operating reporting to the President, Board of Education, College constituencies, and federal, regional, state, and granting authorities
  • Assists in developing collective bargaining agreements and is responsible for their administration and maintenance
  • Ensures that all assigned areas and staff implement the College’s affirmative action and equal opportunity policies and goals in a timely manner. This includes recruiting and retaining a diverse workforce
  • Champions a climate of continuous improvement within the College
  • Serves as a member of the President’s Executive Team and leads the College Services Team

College Services Leadership
  • Ensures that College Services functions optimally to support the College’s mission
  • Provides effective supervision of College Services by establishing objectives, scope of service, structure, staffing and performance standards
  • Develops the College Services team by coaching, mentoring, facilitating and supporting professional development
  • Promotes active collaboration between College Services and other areas of the College
  • Develops an organizational climate that supports staff in supporting the College’s mission
  • Oversees College Services budgets and uses data in decision making to ensure effective, efficient, and sustainable use of resources
  • Supervises and provides direction to a team of managers, develops annual goals and evaluates performance
  • Oversees personnel actions in collaboration with the Executive and Human Resources. Examples include payroll, employment, and termination actions and the recruitment, assignment, supervision, and evaluation of staff
  • Promotes and participates actively in College governance
  • Promotes practices that improve diversity
  • Maintains ADA compliance in order to support the success of students and staff with disabilities

Fiscal Stewardship and Risk Management
  • Ensures the development and maintenance of appropriate administrative and operations procedures
  • Interprets, administers, and ensures compliance with federal, state, Board of Education, and College requirements, policies, procedures, and guidelines
  • Supervises the College’s bidding, purchasing, and contracting activities
  • Acts as risk manager for the College
  • Ensures that the College responds effectively to emergencies
  • Ensures that the campus is safe, secure, and in compliance with College, state, and federal policies and regulations
  • Oversees long-range financial planning and the development of the College’s budget
  • Ensures that the College maintains effective practices for financial management and fiscal sustainability
  • Ensures that the College meets it commitments to construction projects and facilities planning

Demonstrated leadership ability
  • Collaborative leadership style with the ability to work closely and collegially with faculty, staff, administrative colleagues, and the Board of Education
  • Envision the future and communicate that vision
  • Communicate effectively. Hold difficult conversations with emotional intelligence. Present financial information in layperson’s terms
  • Manage others effectively by setting clear expectations, delegating, and building capabilities
  • Manage capacity of the institution strategically
  • Maintain a sense of humor
  • The ability to manage with fairness and transparency


Required Qualifications
The education and/or work experience sections of your online application form must demonstrate that you meet all of the following Minimum Qualifications. The information on the cover letter/resume will not substitute for the completed application.

MINIMUM/MANDATORY EDUCATION AND EXPERIENCE REQUIREMENTS:
Bachelor’s degree, plus at least five years of progressively responsible leadership and management experience reporting to senior level leadership. Responsibility for fiscal control, experience with strategic and operation plan development, implementation, and evaluation.

Must have demonstrated experience in the following:
  • Large public or non-profit sectors experiencing accelerated change;
  • Administering entrepreneurial activities;
  • Facilities planning, management, and capital programs;
  • Technology innovation as a means of enhancing or transforming the learning/service environment;
  • Building systems that promote communication and transparency;
  • Working within large scale organizations;
  • Demonstrated skill and informed commitment to promote and enhance diversity and cultural competency is expected


SPECIAL REQUIREMENTS/LICENSES:
Valid Driver’s License

DESIRABLE QUALIFICATIONS:
Master’s degree

Physical Demands
While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility. Duties involve moving materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 15 pounds. Manual dexterity and coordination are required less than 50% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment.

Working Conditions
Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

Supervisor Responsibilities
Responsible for over 100 and seldom over 200 FTE directly and through subordinate supervisors.

Supervision Received
Works under the general direction of the President.

Position Type

Full-Time

Job Functions

Vice President

Department/Division

College Services

Benefits

Dental Insurance, Disability Insurance, Health Insurance, Life Insurance, Paid Training, Paid Vacation, Paid Sick Leave, Tuition Reimbursement

Salary Range

$99,677 - $132,755/year

Travel Level

Education

Undergraduate Degree

Minimum Experience

5.00

Professional Designation

Contact Name

Contact Phone

Contact Fax

Contact E-mail Address

Approved

Yes

Approval Date

7/16/2013 5:46 PM
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